Meeting Space Use at Nanaimo North Branch

The meeting spaces at Nanaimo North are extremely well used for Library Programs and by community groups.  At this time, our branch is only booking non-profit and community groups (sorry, no strata meetings or for-profit/business use).  Use of the space is FREE!  If your group wishes to support the library with a donation, it will be gladly received at the branch or online

In the interest of fairness to groups in the community, this branch is now using an application process for groups wishing to make ongoing bookings for their meetings.  We will also ask you to complete the Meeting Room Application if your group uses the room more than once.  You can download a PDF version of the agreement here or a MS Word version here.  Please bring your application to the branch or email it to nanaimonorth [at] virl [dot] bc [dot] ca.

Occasional use and study groups

Those wishing to book one-time meetings can contact our librarians at nanaimonorth [at] virl [dot] bc [dot] ca with their:

  1. desired date and time (include options for best chance of getting a space)
  2. name of group
  3. general purpose of your group
  4. how many people you expect
  5. technology needs
  6. contact information for the person in charge of the booking

Groups of individuals studying are always welcome to book our Study Room 1, or make use of the drop-in space, Study Room 2. For same-day Study Room bookings, please call the library at 250-933-2665.

How the bookings cycle works

We will take applications for bookings running from September, 2017 until August, 2018 now, with the spaces being allocated starting May 1, 2017. You must still submit an application after this date to use the space.    Please download the application here and email it to nanaimonorth [at] virl [dot] bc [dot] ca or bring it into the branch.  

NOTE: The Large Meeting Room is no longer available on Thursdays or Fridays for non-library use.

Spaces available

Study Room 1:
  • Available during open hours
  • TV capable of connecting via HDMI to your own laptop or device, and Apple TV with necessary remotes and written instructions
  • 8 chairs and large square table
  • No kettle capabilities (due to electrical capacity of plug)
Study Room 2:
  • Drop-in use during open hours, except for Friday mornings from 10am-1pm when exams may be scheduled
  • TV capable of connecting via HDMI to your own laptop or device
  • 8 chairs and horseshoe-shaped table
  • No kettle capabilities (due to electrical capacity of plug)
Board Room:
  • Available from 5-8pm Mon-Thurs, 10am-5pm Sat, and 12:30-4pm Sun
  • TV capable of connecting via HDMI to your own laptop or device
  • 16 chairs and large long table
  • Kitchenette with kettle
Meeting Room:
  • Available during open hours, except all day Thurs and Fri
  • TV capable of connecting via HDMI to your own laptop or device, and Apple TV with necessary remotes and written instructions
  • DVD/Blu-Ray player, Shaw Cable, Apple TV
  • up to 7 tables, size 2 ½ x 6'
  • up to 45 chairs
  • Kitchenette with kettle and coffee maker

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(877) 415.VIRL