Board Meetings

All Board meetings are open to the public.  The public is welcome to attend these meetings in order to gain a better understanding of how the library is governed.  At times, however, when confidential matters are discussed, the Board may make a motion to conduct portions of the meeting in the absence of the public.

Full agendas are posted in advance of Board meetings. Unapproved minutes are posted shortly after their respective meeting and are indicated with an asterisk (*). Once approved minutes are posted, the asterisk is removed. 

2017 Board meeting Agendas and Minutes

January 21 (AGM) Agenda Minutes
March 18 Agenda Minutes
May 27 Agenda Minutes
September 16 Agenda
2018-2022 Proposed Financial Plan
Minutes *
November 25 Agenda Minutes

2016 Board meeting Agendas and Minutes

January 16 (AGM) Agenda Minutes
March 19 Agenda Minutes
May 28 Agenda Minutes
September 17 Agenda Minutes
November 26 Agenda Minutes

2015 Board meeting Agendas and Minutes

January 24 (AGM) Agenda Minutes
March 28 Agenda Minutes
June 13 Agenda Minutes
September 19 Agenda Minutes
November 21 Agenda Minutes

2014 Board meeting Agendas and Minutes

January 18 (AGM) Agenda Minutes
March 29 Agenda Minutes
June 7 Agenda Minutes
September 13 Agenda Minutes
November 22 Agenda Minutes

Archive Minutes and Agendas

2013 Agendas and Minutes

2012 Agendas and Minutes

2011 Agendas and Minutes

If you wish to attend a Board meeting as a delegation, please review the policy below before sending your request to board [at] virl [dot] bc [dot] ca.

Conduct of the Public

Members of the public will be courteous and will not engage in any action which disturbs the meeting. Members of the public will not:

  1. make any noise or disturbance that prevents Trustees from being able to participate in the meeting;
  2. address the Board without permission;
  3. use unparliamentary or offensive language; or
  4. display signs or placards.

The Chair may exclude any person from the meeting for improper conduct.

 Delegations

Delegation Request Fillable Form

The Library Board provides the opportunity for members of the public to meet with the Board directly as “delegations” at regular public meetings of the Board.  People can provide input either as individuals, or as a representative of a group. 

Written requests to speak as a delegation must be submitted in writing, to the Executive Director prior to 4:30pm, five (5) business days prior to the date of the Board meeting.  The request must include details in full of the issue to be addressed and the name of the person or organization to be represented. 

All materials, presentations or handouts for distribution shall accompany the written request to appear and is subject to approval by the Executive Director, in consultation with the Board Chair.

Written request forms shall be available at all libraries and on the website. Forms may be mailed, faxed or emailed to the Office of the Executive Director.

No person other than the designated spokesperson may speak on the matter and for no longer than a total of ten (10) minutes.  An individual or group not on the agenda and not appearing in respect to a matter on the agenda shall not be heard without the consent of at least two-thirds of the Trustees present.

The Board Chair reserves the right to approve a delegation, refuse a delegation, or request additional information before granting delegation status and depending on the nature of the concern, the Board Chair may refer delegations or correspondence to the Executive Director for further review or resolution.

Delegations will be limited to two (2) delegations at each meeting, with a third delegation approved at the discretion of the Board Chair.  The Board of Trustees will be advised if a delegation has been refused and the reason(s) for refusal.

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