All Board meetings are open to the public. The public is welcome to attend these meetings in order to gain a better understanding of how the library is governed. At times, however, when confidential matters are discussed, the Board may make a motion to conduct portions of the meeting in the absence of the public.
Full agendas are posted in advance of Board meetings. Unapproved minutes are posted shortly after their respective meeting and are indicated with an asterisk (*). Once approved minutes are posted, the asterisk is removed.
2017 Board meeting Agendas and Minutes
|January 21 (AGM)||Agenda||Minutes|
2016 Board meeting Agendas and Minutes
|January 16 (AGM)||Agenda||Minutes|
2015 Board meeting Agendas and Minutes
|January 24 (AGM)||Agenda||Minutes|
2014 Board meeting Agendas and Minutes
|January 18 (AGM)||Agenda||Minutes|
If you wish to attend a Board meeting as a delegation, please review the policy below before sending your request to board [at] virl [dot] bc [dot] ca.
Board Policy: Delegations / Public Participation
Residents and representatives of community associations and interest groups may attend and address the Board as a delegation. In order to appear as a delegation, the following conditions must be met:
- Written requests to speak as a delegation must be submitted, in writing, to the Executive Director at least five (5) business days prior to the date of the Board meeting. The request must include details in full of the issue to be addressed and name the organization or interested parties to be represented.
- The Board reserves the right to request any additional information regarding a particular issue.
- Delegations will be provided with a maximum of 10 minutes to make a presentation to the Board. No more than two persons per delegation may speak to address one issue.
- The Board reserves the right to limit the number of delegations per meeting.
- Delegations may choose to remain for the balance of the public meeting but may not speak to other items on the agenda.
- The Board, through the Executive Director, will communicate a response.
Public Participation Period
The purpose of the public participation period is to allow members of the public to provide input or to ask questions, and is not an opportunity for debate with the Board or individual board members.
- Comments and questions must be addressed to the Chair, not individual board members. Where it is not practical to provide a verbal response, a response will be provided later by letter.
- If the Board considers that a matter raised during the public participation period requires action or further discussion, the Board may choose to refer the item to a future meeting.
- Members of the public wishing to speak will form a line and wait until they are recognized by the Chair prior to speaking.
- In the interests of allowing all individuals an opportunity to be heard, each individual will be allowed to speak for two minutes at a time. However, an individual may speak again, if time allows and there are no individuals waiting who have not yet had an opportunity to speak.
- Individuals must state their name and resident address.
- Robert’s Rules of Order will apply to the public participation period.