Doing Business with VIRL
The Purchasing Department is responsible for the acquisition of all goods and services with the exception of our collection, on behalf of the Vancouver Island Regional Library. We are committed to working together with clients and vendors in a professional and ethical manner to acquire goods and services that through a fair and transparent process ensures the best overall value for the Library in harmony with the vision, goals and objectives of the organization.
Our goal is to obtain the best overall value for the Vancouver Island Regional Library in meeting the requirements of our clients and Board.
Competitive bidding is the process used in obtaining purchases in accordance with our Board Policy, and represents an opportunity for the vendor community. We welcome vendors who are committed to providing quality goods and services in a timely fashion.
Purchases of goods and services with a value over $25,000 use public tendering and may be advertised, locally, on this website and/or on BCBid.
The Purchasing Department is committed to following the ethical code of the Purchasing Management Association of Canada.
The Vendor Application Form is available here. You may complete it online and click submit to have it emailed. You may also download, print, complete it and fax the form to the Purchasing Department at (250) 729-2307.
Please note: that while the Library will make every effort to inform registered vendors of relevant bid opportunities, it is not be liable for any failure to do so.
Policies and Procedures
All purchasing decisions are governed by the purchasing policies set out in our Board approved Policy Manual.
The purchasing of our collection materials is not handled by the Purchasing department. If you have a title that you would like to see added to our collection, please use our Suggest an Item Form.
Elisa Balderson - Purchasing Manager ebalderson [at] virl [dot] bc [dot] ca
Ariel Stott– Purchasing Assistant astott [at] virl [dot] bc [dot] ca
Please direct all supply orders, queries and/or enquiries to the Purchasing Assistant.